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Request for Proposals

The Los Angeles County Arts Commission is issuing a Request for Proposals (RFP) to solicit proposals for a licensed concession operator to provide concession and catering services at the County-owned and operated John Anson Ford Theatres. Please see below for the RFP and supporting documentation.

- JAFT Concessionaire Request for Proposals with Appendices A&B
- Amendment No. 1: Changes to RFP and Scope of Work
- Appendices C-O
- Appendix B, Exhibit 6 (Excel)

- SOW Exhibit 1, Concessions Area Plan (high resolution)
- SOW Exhibit 2, Marketplace Area Plan (high resolution)

 -JAFT Concessionaire RFP Addendum No 1 - Questions and Answers

 


 

Employment

The Ford Theatres bring people together for transformative arts experiences that inspire, empower and ignite cultural exchange. Located in a 32-acre County regional park, the 1,200 seat facility is one of the oldest performing arts venues in Los Angeles. The Ford is operated through a three-way partnership between the Los Angeles County Arts Commission, LA County Department of Parks and Recreation and the Ford Theatre Foundation.

The following positions are currently available:

Administrative and Events Assistant

Development Associate

Ticketing Associate (Part-time Seasonal)

Positions are described in greater detail below.  

 


 

EMPLOYER: Los Angeles County Arts Commission/Ford Theatres

POSITION: Administrative and Events Assistant, Ford Theatres (Full-time, contract)

The Los Angeles County Arts Commission has an immediate opening for a self-motivated and detail-oriented Administrative and Events Assistant who is passionate about organization, data and arts administration. The Administrative and Events Assistant will support the Arts Commission's Productions Division including the activities and operations of the John Anson Ford Theatres, the Los Angeles County Holiday Celebration, and the Free Concerts in Public Sites and Musicians Roster programs.

RESPONSIBILITIES:

  • Maintain the Ford's event management systems, ensuring event related information is collected from all operational areas and entered into a central repository
  • Manage and oversee application procedures on the Arts Commission's online application system, including building and editing applications; preparing guidelines, evaluations, reports and other administrative documentation; providing technical support to applicants; and coordinating application workshops and review panels
  • Maintain database of program and event information and generate standard program contracts, event reports, and program-related collateral
  • Provide technical assistance and coordination for Arts Commission's technology resources, including email communication (Emma), surveys (SurveyMonkey), workshop registration (Eventbrite), webinars (WebEx) and other services
  • Coordinate procurement of equipment, supplies and orders for program implementation
  • Support day-to-day operational activities of the administrative office, including but not limited to, updating the Ford's Master Calendar of events, maintaining financial and budget-related data entry systems, representing the Ford Theatres and Public Events programs to the public via email, phone and direct personal communication, and other duties as assigned

PROJECT PERIOD: Ongoing

WORKING HOURS: Full-time, 40 hours per week. Due to the nature of the work, some evening and weekend hours will be required to attend meetings, festivals, workshops and performances.

PROJECT LOCATION: Ford Theatres, 2580 Cahuenga Blvd East, Hollywood, CA 90068. Position may also be required to attend events at community sites located in Los Angeles County.

ESSENTIAL QUALITIES AND ABILITIES:

  • Be highly organized, attentive to detail, have a proactive communication style, work efficiently, and meet multiple and competing deadlines in a fast-paced environment with shifting priorities
  • Ability to present both oral and written information in a poised, culturally sensitive and professional manner
  • Ability to facilitate productive, outcome-focused meeting with staff and artists/producers participating in Arts Commissions programs
  • Ability to manage projects from inception to completion and all steps in between
  • Ability to anticipate and effectively troubleshoot complex challenges
  • Ability to work both collaboratively and independently and interact effectively with a wide variety of people
  • Be self-possessed, practice discretion with sensitive information and demonstrate grace under pressure and in interactions with others
  • Be dependable, responsive, prepared and flexible, and possess enthusiasm and passion for supporting the arts
  • Technologically literate and savvy with strong command of MS Office Suite (Word, Excel, PowerPoint, Outlook) and enthusiastic about learning new software and database systems. Knowledge of or experience with Quickbooks or other bookkeeping software a plus
  • Excellent interpersonal skills and a sense of humor are essential

QUALIFICATIONS:

Desirable qualifications include:

  • Bachelor's degree from an accredited four-year college or university
  • At least two years of program administration and project development experience in a staff capacity
  • Familiarity and comfort working with people of diverse backgrounds, experiences and styles of communication
  • Fluency in oral and written Spanish is highly valued

COMPENSATION: $38,000 annually, plus additional stipend toward health and dental coverage.

HOW TO APPLY: Candidates are invited to submit a cover letter explaining why this position is of interest, resume, writing sample and a list of three references. All submissions should be emailed to greyes@arts.lacounty.gov with Administrative and Events Assistant as the subject line. Please do not submit any application materials through the US mail or phone regarding the status of the submission. Applications will be reviewed upon receipt. Position will remain open until the staffing need is met.

 


 

EMPLOYER: Ford Theatre Foundation

POSITION: Development Associate

The Ford Theatre Foundation seeks a full-time Development Associate. Reporting to the Director of Development, this position will provide critical administrative support for all development related activities of the Foundation with heavy emphasis on grant writing, prospect research and administration. Assigned duties will also include donor cultivation and stewardship activities, gift processing, donor database management, campaign and event support, and board meeting and recruitment facilitation.

PRIMARY RESPONSIBILITIES:

  • Write and submit grant proposals and reports to foundation, corporate and government funders.
  • Manage the grant tracking system by monitoring proposal and reporting deadlines.
  • Perform prospect research on potential funders to continually seek out new sources of support.
  • Work with the Operations Manager to gather information necessary for accurate financial reporting to funders.
  • Facilitate funder relationships by creating and sending acknowledgement letters, coordinating meetings and site visits, and providing updates and information to grantors as needed.

OTHER DUTIES:

  • Maintain the donor database by ensuring accurate documentation of gift and donor contact information and tracking donor engagement.
  • Steward donors by providing prompt, personalized acknowledgement of gifts and coordinating administration of donor benefits.
  • Prepare and disseminate board meeting materials, including board minutes, reports and agendas.
  • Coordinate logistics and provide staff support for fundraising and donor cultivation events.
  • Support the annual fund, fundraising campaigns and other funding initiatives, including creating content for social media, direct mailings and other donor related collateral.
  • Perform a variety of donor related tasks as assigned.

PROJECT PERIOD: Ongoing

WORKING HOURS: Full-time, 40 hours per week, Monday through Friday with occasional weekend and evening hours.

PROJECT LOCATION: Los Angeles County Arts Commission located at 1055 Wilshire Blvd., Suite 800, Los Angeles, CA 90017

REQUIRED EXPERIENCE/EDUCATION/SKILLS: Desirable qualifications include a bachelor's degree from an accredited four-year college or university; exceptional verbal and written communication skills appropriate for a nonprofit business environment; proficiency working with Windows-based computers and MS Windows Suite of software (Excel, Outlook, Word, Publisher, PowerPoint).

ESSENTIAL QUALITIES AND ABILITIES: Ideal candidate will have 2-3 years related experience with strong writing skills. The Development Associate will also demonstrate consistent attention to detail and accuracy; ability to stay organized and meet multiple and competing deadlines in a fast-paced environment; ability to be proactive and plan ahead; ability and willingness to learn new software and administrative systems; ability to present information in a poised and professional manner; ability to work both collaboratively and independently and interact effectively with a wide variety of people on and off site. Candidate must be self-possessed, practice discretion with sensitive information, demonstrate grace under pressure and in their interactions with others, be reliable, and possess enthusiasm and dedication for the arts and the task at hand.

COMPENSATION: $40,000 plus health and dental benefits.

HOW TO APPLY: Submit a cover letter, resume and writing sample to the attention of Louanne Brazil, Director of Development, at lbrazil@arts.lacounty.gov. In the subject line, please include Development Associate—[Applicant Name]. No phone calls, please.

 


 

EMPLOYER: Los Angeles County Arts Commission/Ford Theatres

POSITION: Ticketing Associate (Part-time Seasonal)

CLOSING DATE: When filled

PROJECT DESCRIPTION: The Ford Theatres, operated by the Los Angeles County Arts Commission, seeks a self-motivated, service-oriented Ticketing Associate to provide quality customer service for its 2016 re-opening summer season following an extensive renovation. Ticketing Associate will perform a variety of administrative box office duties autonomously and will serve as the patron's first point of contact with the Ford Theatres. Duties include, but are not limited to, phone and in-person ticket sales, group sales and patron data collection and analysis.

PROJECT PERIOD: April-October 2016

WORKING HOURS: 20 hours per week in the months of April-June, with the potential for more hours during the months of July-October. During April-June, applicant must have the ability to work Tuesday-Friday, 12:15-5:15 p.m. During July-October, applicant must have the ability to work flexible hours and commit to a minimum of five shifts per week, which may take place during regular office hours (Tuesday-Sunday, 12:00-5:00 p.m.), event show times (between approximately 5:00 and 10:00 p.m. on weekends and weeknights) or weekend morning event times (Saturdays, 8:00 a.m.-12:00 p.m.).

PROJECT LOCATION: Ford Theatres, 2580 Cahuenga Boulevard East, Hollywood, CA 90068

REQUIRED EXPERIENCE/SKILLS/QUALITIES: Ideal candidates for this position will be personable, with experience providing excellent customer service to diverse communities. Qualified applicants will have basic administrative experience, with a strong attention to detail and a proactive work ethic. Applicants should be comfortable with Microsoft Excel, Outlook and Word, as well as learning a new web-based ticketing system and database. Previous cash handling and/or box office experience is desired. Multilingual skills are desired but not required; those fluent in another language (especially Spanish) are encouraged to apply. Interest or background in the arts is desired but not required.

COMPENSATION: Starts at $12 per hour with the opportunity for promotion to Manager on Duty position for certain events. This is a part-time, temporary position.

HOW TO APPLY: Candidates are invited to submit a cover letter, resume and three professional references. All submissions should be emailed to the attention of Ford Theatres Box Office Manager Jessie Towers at boxoffice@arts.lacounty.gov, with Ticketing Associate, Ford Theatres as the subject line. Please do not submit any application materials through the US mail or phone regarding the status of the submission. Only complete applications will be considered. Applicants will be reviewed starting in February and qualified candidates will be contacted for interviews in late February or early March 2016. Position will remain open until the staffing need is met and may close without advance notice. No phone calls, please.

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