The John Anson Ford Theatres complex, one of the oldest performing arts venues in Los Angeles still in use, includes the outdoor Ford Amphitheatre. Since its creation in 1994, the Ford Theatre Foundation, in close partnership with the Los Angeles County Arts Commission, has enhanced the cultural vitality of the region by supporting programs that celebrate and reflect the diversity of Los Angeles.
The following positions are currently available:
These positions are described in greater detail below.
Project Description: The Ford Theatres seek a temporary full-time Clerical Assistant. Reporting to the Regional Park Superintendent, this position will provide critical support for all administrative duties related to activities of Parks and Recreation staff assigned to the Ford Theatres Regional Park including maintenance and operations of the buildings and grounds, site planning and development activities, and staff development. Assignments will be heavily oriented toward coordination and liaison activities related to clerical and procurement procedures, report preparation and records maintenance.
• Assist with analyzing supply and equipment needs and maintaining inventories.
• Research vendors, obtain quotes and submit procurement requests through the Parks and Recreation’s ordering system.
• Develop and maintain a record keeping system to track vehicles and equipment maintenance.
• Develop and maintain filing systems for all Parks and Recreation projects and activities.
• Support Regional Park Superintendent in developing and implementing a comprehensive facilities maintenance program.
• Liaise with other Ford Theatres divisions to coordinate maintenance and repair work as required by the theatre event schedule.
• Coordinate schedules of other Parks and Recreation staff and scheduling department required trainings, reviews and orientations.
Project Period: 6 months to 1 year with opportunity to apply and compete for permanent position in the Los Angeles County Department of Parks and Recreation.
Working Hours: Full-time, 40 hours per week, Monday through Friday.
Project Location: Ford Theatres located at 2580 Cahuenga Blvd East, Hollywood, CA 90068
Required Experience/Skills: At least one year of secretarial, clerical or administrative experience. Desirable qualifications include strong verbal and written communication skills; high proficiency in Windows-based computers and MS Suite of Software (Excel, Outlook, Word, Publisher, PowerPoint); experience using other industry-specific software packages and databases; and strong critical thinking and interpersonal communication skills. Spanish language skills and interest in the performing arts desirable.
Essential qualities and abilities: Ideal candidates will demonstrate consistent attention to detail and accuracy; ability to stay organized and meet multiple and competing deadlines in a fast-paced environment; ability to be proactive and plan ahead; ability and willingness to learn new software and administrative systems; ability to create and implement efficient administrative systems; ability to present information in a poised and professional manner; and ability to work both collaboratively and independently and interact effectively with a wide variety of people on and off site. Candidate must be self-possessed, practice discretion with sensitive information, demonstrate grace under pressure and in their interactions with others, be reliable and possess enthusiasm and dedication for the task at hand.
Compensation: $16 per hour plus health and dental benefits.
How to apply: Submit a cover letter, resume and writing sample to the attention of Michelle Hazlett, Regional Park Superintendent, (c/o Georgia Reyes) at firstname.lastname@example.org. In the subject line, please include Clerical Assistant—[Applicant Name]. No phone calls, please. Applications will be reviewed upon receipt. Position will remain open until the staffing need is met and may close without advance notice.
Background: The open air Ford Amphitheatre in Hollywood, CA is one of the oldest performing arts venues in Los Angeles still in use. The venue is run through a partnership between the Los Angeles County Arts Commission and the Department of Parks and Recreation. Parks and Recreation maintains the building, grounds and landscaping of the site while the Arts Commission operates events and administers programs that nurture artists, arts organizations and community and provide a gateway for the people of Los Angeles to experience and participate in the cultures of their region and the world.